12.1 Certified Librarian
12.2 Other Staff
12.4 Employee Benefits Expenditures
12.6 Print Materials Expenditures
12.7 Electronic Materials Expenditures
12.8 Other Materials Expenditures
CAPITAL EXPENDITURES FROM OPERATING FUNDS
12.10 From Local Public Funds - Public funds such as tax dollars from village, town, school district funds
12.11 From Other Funds - Other funds such as donations, from a grant, or Friends group
OPERATION AND MAINTENANCE OF BUILDINGS
12.13 From Local Public Funds - Public funds such as tax dollars (village, town, school district funds
12.14 From Other Funds - Other funds such as donations, from a grant, or Friends group
12.16 Other Disbursements for Operation and Maintenance of Buildings
12.18 Office and Library Supplies
12.20 Binding Expenses
12.21 Postage and Freight
12.22 Professional and Consultant Fees
12.24 Other Miscellaneous
CONTRACTS/ DEBT SERVICE/ TRANSFERS/ GRAND TOTAL
12.26 Contracts with Public Libraries and Systems (NCLS) in NYS
The only two items that go under 12.26 are OverDrive and SIRSI, as these are the only contracts with your system. Nothing else including Movie Licensing USA, software that's billed back from NCLS, etc. Both bills can be found in the Master AR Spreadheet
Capital Purposes Loans
12.27 From Local Public Funds
12.28 From Other Funds
12.30 Budget Loan
12.31 Short Term Loans
12.34 - 12.36 Transfer to Capital Fund - Record funds transferred from operating funds into capital funds (same as Transfer from operating Fund, question 13.8, Capital Fund Receipts). If your report Transfers, you MUST use questions 12.34 and 12.35 (codes 76PF and 76OF) to break down expenditures into "From Local Public" and/or "From Other" funds. Total Transfers to Capital Fund are the sum of questions 12.34 and 12.35. Total Transfers to Capital Fund must equal question 13.8.
12.37 Transfer to Other Funds - To be used by libraries permitted to have special fund accounts other than capital funds. Record total of funds transferred into special fund accounts such as memorial accounts, etc. as well as money returned to municipality, such as fines and gifts, and unspent balance where the municipality requires it.
12.42 Assurance Enter the date the Annual Report was reviewed and accepted by the library board.
12.43 - 12.45 Fiscal Audit - Enter the date of the library's last fiscal audit, the time period covered by the audit and the type of audit performed. If the library has NOT had a fiscal audit within the last five years, enter N/A.