Annual Reports 2020: 3 Programs

If total annual number is not available, typically the state says you may estimate this number by multiplying a 'normal' week by 52. Due to Covid, simply estimate to your best ability.

3.1 DLD has advised not to use curbside as library visits since patrons could not physically go in the building.

3.1a UPDATE: DLD has added a new question, 'Regarding the number of Library Visits entered, is this an annual count or an annual estimate based on a typical week or weeks?

This is in regards to both registered 'Resident' (lives within the library's chartered to service area) and 'non-resident'. NCLS provides the answers to these in our Master AR Spreadsheet.

3.2: Look to the spreadsheet for this answer.

3.3: Look to the spreadsheet for this answer.

These questions are mostly straight forward regarding whether you have a particular policy. If you're not sure, look at your prior year annual report. If you have a question, please contact your NCLS consultant.

3.4 Does the library have an Open Meeting Policy? Y/N

• While some libraries have an actual separate Open Meeting Policy, some have language that references compliance with Open Meetings Law in their bylaws or another policy. This would be satisfy this question.

3.6 Does the library have an Internet Use policy? You are legally required to have this! 

3.8 Does the library have a board-approved Conflict of Interest policy? You are legally required to have this! 

3.9 Does the library have a board-approved Sexual Harassment policy? You are legally required to have this! 

Indicate whether the library provides services to persons who cannot visit the library, and whether the library has assistive devices for the deaf and hearing impaired and blind and visually impaired. 

A Library program Is a planned event with a date, time, targeted audience & focus (may be weekly; monthly; in a series, or single)

AUDIENCES: four main categories - Targeted or Intended Audience determines AUDIENCE category in which statistics are tallied.

• Children: 0-11
• Young Adults: 12-17 
• Adult: 18 +
• "All other Program Sessions" (DLD includes programming for 'Families' in this category)

TIPS for Library Sponsored Program

• Count each session, regardless if it's in a series
• Count each group visit to the library as one session
• Count each visit to a school classroom as one session, count a visit to a group of combined classes as one session
• Count each session for the INTENDED audience
• Program sessions with NO attendance may NOT be counted.

• Count library activities that are delivered on a one-to-one basis such as tutoring, services to the homebound, etc.
• Computer assistance-whether scheduled by appointment or occur during a schedule walk-in tine frame can be a one-on-one session; computer assistance occurring during a non-scheduled time should be tallied as a reference transaction.

TIPS:

• Count each person in the audience at each program session, regardless of the intended/targeted audience
• Count attendance at EACH session in a program series
• If a summer reading program is held but no additional programs are held, count total number of participants (children & young adults)
• School visit? Count the total number of students in the class

For this section, count programs held during the summer months: June - August .

• Count programs for children, young adults, and adults.
• Count programs and participation regardless of the theme used. 
• Use guidance for numbers of programs, number of sessions and targeted audience as outlined under Library Sponsored Programs (3.1-Q3.28).
• Count each child, young adult, and/or adult as registered to participate in a reading encouragement program if an 'official' library form as been completed. Or, participant has been placed on an official library list for such purpose.

Early Literacy: Everything a child knows about communication BEFORE they learn to read and write. Programs for the targeted audience; birth to age 5 & parents/caregivers. Early Literacy program sessions may be for children, for parents/caregivers; or, for both.

Adult Literacy: Workforce Development programs with a targeted audience of non-adult literacy students. Programming includes tutor & student in use of library & its resources such as computers, library materials, job information, job search, test prep, GED prep, citizenship prep & other types of literacy assistance for adults. Sessions may be for groups or one-on-one.

ESOL: Programs that help speakers of other languages learn English. Sessions may be for groups or one-on-one. 

Digital Literacy: Ability to use information and communication techniques to find, evaluate, create and communicate information, requiring both cognitive & technical skills. Examples: Basic computer skills, create e-mail accounts, using social media, online applications & job search resources; may be groups or one-on-one sessions.

Teen-Led Activities: Activities in which teens lead in many aspects of the programming process including planning, design, marketing, and evaluation.