This section is all about the library's Programs, Policies, and Services. The programming questions do require some calculations and organization of data. Pay attention to the grouping of the questions and answer questions based on the grouping or sub-heading. For instance, 'Summer Reading Program' or 'Early Literacy Program'.
There are changes to Part 3: Programs of the Annual Report. We do not have an example of the Annual Report which shows how this will reflect numbering. Regarding those changes:
Libraries are not required or expected to report this data in 2021 but the questions will appear on the 2021 annual report. If libraries are already collecting this data, they will have the opportunity to report that in the 2021 Annual Report.
Programs – New Wording
VIRTUAL Programs and Pre-recorded Program Sessions – Virtual
Synchronous program sessions are live - can be attended live whether in person or live streamed, and the presenter is interacting with the audience in real-time.
Asynchronous program sessions are pre-recorded. The presenter is unable to interact with the audience in real-time. Additionally, include recordings of synchronous program sessions that were available for asynchronous viewing after the session ended.
If a synchronous program session was recorded and posted for asynchronous viewing, count that program as an asynchronous program, but don't include the original views/attendance from when it was live (since those are getting counted under the Synchronous section).
Programs – Definition of Children’s
Programs – Location (only for in-person programs. Virtual programs are not included here)
There will also be two new questions breaking out total program sessions between in-library and off-site. These will not be subdivided by age groups, and there will not be questions on attendance.
If total annual number is not available, typically the state says you may estimate this number by multiplying a 'normal' week by 52. Due to Covid, simply estimate to your best ability.
3.1 DLD has advised not to use curbside as library visits since patrons could not physically go in the building.
3.1a UPDATE: DLD has added a new question, 'Regarding the number of Library Visits entered, is this an annual count or an annual estimate based on a typical week or weeks?
These questions are mostly straight forward regarding whether you have a particular policy. If you're not sure, look at your prior year annual report. If you have a question, please contact your NCLS consultant.
3.4 Does the library have an Open Meeting Policy? Y/N
3.6 Does the library have an Internet Use policy? You are legally required to have this!
3.8 Does the library have a board-approved Conflict of Interest policy? You are legally required to have this!
3.9 Does the library have a board-approved Sexual Harassment policy? You are legally required to have this!
Indicate whether the library provides services to persons who cannot visit the library, and whether the library has assistive devices for the deaf and hearing impaired and blind and visually impaired.
A Library program Is a planned event with a date, time, targeted audience & focus (may be weekly; monthly; in a series, or single)
AUDIENCES: four main categories - Targeted or Intended Audience determines AUDIENCE category in which statistics are tallied.
TIPS for Library Sponsored Program
SYNCHRONOUS PROGRAM SESSIONS and ATTENDANCE
For Questions 3.19, 3.19a, 3.19b,
For Questions 3.26, 3.26a, 3.26b
Please note that the Number of Children's Programs (Q3.19) will not be totaled in the Total Number of Synchronous Programs (Q3.21), and the Children's Program Attendance (Q3.26) will not be totaled in Total Attendance at Synchronous Programs (Q3.28).
For this section, count programs held during the summer months: June - August .
Early Literacy: Everything a child knows about communication BEFORE they learn to read and write. Programs for the targeted audience; birth to age 5 & parents/caregivers. Early Literacy program sessions may be for children, for parents/caregivers; or, for both.
Adult Literacy: Workforce Development programs with a targeted audience of non-adult literacy students. Programming includes tutor & student in use of library & its resources such as computers, library materials, job information, job search, test prep, GED prep, citizenship prep & other types of literacy assistance for adults. Sessions may be for groups or one-on-one.
ESOL: Programs that help speakers of other languages learn English. Sessions may be for groups or one-on-one.
Digital Literacy: Ability to use information and communication techniques to find, evaluate, create and communicate information, requiring both cognitive & technical skills. Examples: Basic computer skills, create e-mail accounts, using social media, online applications & job search resources; may be groups or one-on-one sessions.
Teen-Led Activities: Activities in which teens lead in many aspects of the programming process including planning, design, marketing, and evaluation.