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Directors Do It All: Policies

Why are policies important?

The sample policy templates on this page are available for use.  These samples are meant to serve as a guide and not to be carbon copied.  Each library is different and, therefore, their policies will vary.  You can also reach out to your library's consultant if you need assistance with drafting a policy.

Policy Development

Things to consider:

  • What's the issue that requires a new policy?
  • How would a new policy contribute to the accomplishment of the library's goals and objectives?
  • What existing policies are related to or are affected by the new policy?  Are there any changes that need to be made to those existing policies?
  • Impact of the policy (effects of enforcing, legal ramifications, additional costs in resources, staff, facilities, etc.)


  • Director develops recommended policies
  • Board discusses, revises (if necessary) and approves policies at a public board meeting in accordance with Open Meetings Law
  • Director makes sure staff and public are aware of polices (keep in a binder at the circulation date and post on library's website)
  • Board reviews policies on a regular cycle so all policies are reviewed at least every 3 years

Essential Library Policies

Additional Resources

Helpful information for Meeting Minimum Standards from NYS Division of Library Development

Guidelines for Library Policies from American Library Association

Governance Policies

Records Retention: NCLS recommends using the NYS Archives Local Government Schedule (LGS-1) to help libraries manage their documents and files.

Personnel Policies

Facilities and Maintenance Policies

Pandemic Policies

Public Service Policies

Collection Development Policies

Internet Access Policies

Many North Country libraries receive federal funding through the E-Rate program, which requires compliance with the Children's Internet Protection Act (CIPA).

Children's Internet Protection Act: FCC Consumer Guide

Sample Internet Safety Policy from E-Rate Central

Marketing and Media Policies