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Annual Reports 2023: Introduction

The Annual Report is a yearly report that public libraries in New York State are required to complete. It is split up into 14 parts. As you move through the annual report, please click on the appropriate tab at the top of this guide for resources and help. Resources will often include actual answers to some of your questions.

Getting Started



Welcome! In January of 2024, you'll be required to complete a 2023 Annual Report for your library. Bibliostat CollectConnect is the 'portal' that you enter your annual report information into, and does not open until late January. However, you can prepare your data ahead of time.

Annual Report information will be due in Bibliostat CollectConnect by TBD (usually, a few weeks into February). It is important that you review and check the information, comparing to last year's report if needed. When you are done, email your consultant. We will do a minor review and contact you with any questions before submitting to the state. 

  • BOARD APPROVAL/ASSURANCE - Plan ahead to have your report done and reviewed by your library board, typically at your February meeting. Your board's date of approval will be noted in question 12.41. It's ok if your board officially approves your report after it's been submitted to NCLS because we would not have submitted it to DLD yet. Please contact us if you have any changes.
  • MASTER AR SPREADSHEET: NCLS has created a single Master AR Spreadsheet (please look under UPDATES to the right for the release of the spreadsheet, usually mid January) that has all the answers we typically provide. This is information from SIRSI & Polaris, technology, and more that NCLS provides but in ONE location. 
  • EDIT CHECKS: Please provide notes for any figures that have a large increase or decrease and make sure that all notes are clear. If the note is for an edit check, make sure that the note answers the question being asked by the edit check.
  • DLD's ANNUAL REPORT INSTRUCTIONS: 2022 Instructions (2023 Instructions NOT YET AVAILABLE but 2022 is still helpful to understanding the report)
  • LAST YEAR'S REPORTS: Your report from last year can both help answer questions and check for accuracy.
  • BLANK AR COPY: Here is a blank copy of the 2022 report (2023 Blank NOT YET AVAILABLE but 2022 is still helpful)




  • Deadline to be announced (usually a few weeks into February)
  • Bibliostat CollectConnect is not open yet.
  • Master AR Spreadsheet 2023 is not complete yet - will usually be completed mid-January.
  • Outline of Major Changes for 2023 is not available yet.

10/X/23: With the Annual Report coming in January, you can start preparing for it now! This includes the following:

  • Print out a copy of last year's report. This can be for great checking answers and understanding what information you need to collect.
  • Get Trustee contact information for Part 10. Remember, this information is for library trustees moving forward, starting February 1st, 2024. The report does NOT want to know who your trustees were the previous year, only moving forward. 
  • Gather financial data for Parts 11-14. If you rely on others for this information (like the municipality, independent Treasurer, etc.), give them a heads up. Look at parts 11 and 12 of the guide to help you start organizing the information.
  • Start preparing your programming data for part 3. Your Summer Reading data is already complete.